Sample Management

Track Every Sample with Precision — From Collection to Consumption

Overview

Labii Sample Management provides a complete system to track samples throughout their entire lifecycle. Whether your lab operates in a Single-Tube Model or a Multi-Vial Model, Labii ensures every sample, vial, and usage event is captured with full traceability. Integrate seamlessly with CRM, projects, and experiments to unify scientific, operational, and business insights — all while maintaining regulatory compliance and data integrity.

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Single-Tube and Multi-Vial Tracking, All in One Platform

Choose between two flexible tracking structures:

• Single-Tube Model: Each sample represents a single physical container, ideal for straightforward sample tracking.
• Multi-Vial Model: Each sample can be divided into multiple vials, allowing granular tracking of each vial's quantity, location, and usage.

Both models work harmoniously within Labii's configurable framework to support diverse research needs.

Streamline Sample Intake with Receiving Table and Workflow

Simplify how new samples enter your system with Labii's dedicated Receiving Table. Each incoming sample can be quickly registered, labeled, and assigned to storage or projects using automated workflows. From shipment arrival to sample verification and assignment, Labii ensures every received sample is properly documented, approved, and linked to its customer and project—providing a clear audit trail for all incoming materials.

Connect Samples to Customers and Projects

Every sample is linked to the corresponding customer and project, enabling your team to see not only what's in storage but also who it belongs to and why it was created. Integration with Labii CRM transforms sample tracking into a collaborative, business-ready workflow that bridges R&D and client engagement.

Speed Up Labeling and Tracking

Generate, print, and scan barcodes and QR codes for each sample or vial to streamline check-in/out, storage, and consumption logging. Labii supports multiple label formats for automated tracking across experiments, storage locations, and departments.

Organize Samples with Spatial Accuracy

Easily manage where every sample or vial resides — from freezers and shelves down to individual rack positions. Storage tables in Labii ensure you always know exactly where each sample is stored, minimizing loss and optimizing retrieval efficiency.

Track Lineage and Derivatives

Labii automatically links related samples, enabling you to visualize the relationship between parent and derived samples. Whether a new sample is extracted, cloned, or aliquoted, its lineage is fully traceable for both scientific and compliance purposes.

Know When and How Each Sample Was Used

Consumption records are automatically collected from experiments, allowing you to trace which experiment consumed which sample and in what quantity. This historical linkage builds a transparent audit trail of sample utilization across all research workflows.

Maintain Complete Traceability and Compliance

Track every handoff, transfer, or movement of your samples to ensure accountability and data integrity. Labii's Chain of Custody system supports compliance with regulatory standards by documenting user actions, timestamps, and justifications.

Flexible Variabilities to Manage Every Type of Lab Data

Every research lab has unique needs, and Labii adapts with specialized inventory management variabilities that go beyond standard material tracking. Whether you’re managing biological samples, laboratory equipment, storage systems, microbial strains, cell lines, or mouse colonies, Labii provides dedicated structures tailored for each data type. With Labii, you can unify diverse inventory types under one configurable platform—ensuring consistency, visibility, and efficiency across all aspects of your research operations.

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Ready to Build Your Own Scientific Applications?

See how Labii can transform your research management. Schedule a live demo or start configuring your system today. Whether you’re looking for a complete ELN/LIMS replacement or building your own lab workflows, Labii gives you everything you need to start fast and scale smart.

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